Employers Agent

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Under the JCT form of contracts, Quadrant can offer employers agent services to clients through the traditional design and build process.

Quadrant’s roles as independent project managers and quantity surveyors compliments and enables them to professionally and suitably act as employers agent. The combination of the experience in all forms of contract procurement, administration, cost consultancy and project management has clear benefits for being appointed in this role.

Under an employers agent appointment, the services covered, but not restrictive to, are as follows:

  • Establish the design brief in agreement with the client and consultant architect and engineer
  • Liaise, as appropriate, with the appointed design consultants to enable the execution of this service
  • Provide all financial and cost budgets and agree them with the client
  • Monitor and comment upon general design drawings and materials produced by the design team on behalf of the client
  • Prepare the Employer’s Requirement Document and incorporate the specifications and other requirements prepared by other consultants
  • Assist the client in the preparation of a suitable list of design and build contractors, issue tenders and report on tenders received, chair contractor interviews and make recommendations to the client in respect of contractor appointment
  • Negotiate a satisfactory contract sum with a contractor chosen in conjunction with the client
  • Agree the contractor’s proposals and contract sum analysis with the selected contractor
  • Prepare contract documents (JCT Standard Form of Building Contract with the contractor’s design and subsequent amendments) and liaise with the client’s legal and insurance advisers on the same
  • Throughout the project, organise, chair, issue agenda, take and distribute minutes of meetings, which should be held monthly
  • Agree with the contractor his staffing of the site to ensure project inspection and quality control of the works

Construction Period

  • Comment upon cost effectiveness of the contractor’s proposed construction and materials
  • Act on all matters required of the employer’s agent under the terms of the building contract
  • Monitor progress against the contractor’s programme, reporting to the client as appropriate, in particular identifying any actual or potential delays with proposals for action
  • Monitor and comment upon production drawings and other design materials produced by or on behalf of the contractor
  • Chair regular meetings throughout the development to monitor progress and administer the project
  • Agree interim payments and final accounts (including advice on rights of abetment or other deductions)
  • Issue instructions to the contractors in all variations necessary on the project
  • Ensure all guarantees, performance bonds and employer / subcontractor agreements are provided and validly executed

Post-Construction Period

  • Co-ordinate the handover and inspections between the client and the contractor, etc.
  • Prepare the list of defects and outstanding work on practical completions and at the end of the defects liability period
  • Issue the final statement

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